• Holding the meetings of Equivalence Committee and to keep all records
• Recognition of various Examinations ·
• MoU with National/International Universities/Institutions
• Affiliation of Foreign Scholars
•  
• Financial Assistance under UGC Travel Grant
• Remittance of fee of membership of various agencies institutions
• Admission of Foreign Students
• Extension of Ph.D. Scholars for 7th years
• Handling of research projects sponsored by various funding agencies viz CSIR, DST, DBT, AICTE, UGC, ICSSR, ICMR, Ford Foundation, FIST and UNESCO etc.
• Special Assistance Program (SAP) funded by UGC to various Departments.
• Forwarding of research proposals to different funding agencies
• Work related to Chairs sanctioned by the Ministry of Culture and UGC.
• Handling and processing work under School Education program sanctioned by MHRD and PMMMNMIT
• Visvesvaraya" Ph.D. Scheme awarded under 'Young Faculty Research Fellow' sanctioned by Ministry of Communication and Information Technology through Media Lab Asia
• Processing and handling work related to GIAN Scheme
• All grievances related to the students
• Issuing of Equivalence and NET exemption certificate
• NOC to Research Scholars for participation in International Conference / Seminar
• Issue NOCs for Refreshers/Oriented courses to teaching staff
• To look after the process of convening and issuing permission for National / International Conferences / Seminars I Symposia / Workshops
• Preparation of proposals under different schemes of Ministries /UGC and follow up for getting approval.
• Preparation of statistical reports and interim development proposals of the university.
• Data inputs to the authorities regarding status of utilization of grant and progress of projects to help them take necessary decisions from time to time
• Obtain ing, compilation and submission of information as required by UGC and MHRD from time to time
• Preparation of Plan Appraisal report and presentations to be made in UGC
• Obtaining and submission of building proposals, tender information, progress teports to UGC/Ministries as per their requirements
• Submission of Utilization Certificates and completion documents to UGC & other funding agencies for realization of grant and settlement of project accounts.
• Coordination with Building & Construction Deptt. regarding closure of projects and submission of completion documents
• Submission of Agenda items (in case of some deposit works) for approval by the Finance Committee
• After XII Plan, as directed by the University Grants Commission, preparation of plan proposals on annual basis.
• Liaoning with the UGC, MHRD and other funding agencies.
• Handling and processing the work related to Planning Board meetings
• Handling various Schemes of UGC viz. Sarojini Naidu Centre for Women's
• Studies, Centre for Study of Social Exclusion and Inclusive Policy, HEPSN, TEPSE schemes etc.
• Handling schemes like DDU Kaushal Kendra, Community College, B.Voc. in Solar Energy etc.
• Handling and processing work under CPEPA scheme sanctioned by UGC.
• Drafting Replies under RTI and Audit paras pertaining to PDB on time to time basis
• Processing papers received under University Development Fund (UDF) / Departmental Development Fund (DDF)/ Professional Development Fund (PDF)
• Handling CPGRAMS portal and processing grievances received on it and timely uploading reply obtained from concerned
• Any other work assigned from time to time.

To streamline and timely movement of the bills required to be prepared by the Registrar's Office a separate "Accounts Section" has been created with the following allocation of work

• To process the House Building Advance for all teaching and non-teaching employees
• To Process bills of LTC advance /adjustments /EL Encashment on LTC
• for all teaching and non-teaching employees
• To process the Medical reimbursement bills for all teaching and non­teaching employees
• To process the Tuition fee reimbursement bills for all teaching and non-teaching employees
• TA/DA bill and sitting fee (Selection Committee/ AC jECjCourt members)
• Any other work assigned from time to time

The responsibilities of the Administration Section are

• To attend and process all the grievances/ complaints being received by the
• University through the of CPGRAMS Portal.
• To issue NOC for the issuance of renewal of Passport to all teaching and non-teaching employees
• To handle and take care of all the employees who are being deputed to the election duties
• To process the matter for empanelment of private hospitals providing CGHS rates
• To issue dependent certificates
• To maintain FRD Register
• To process and issue Cashless Certificates
• To include/exclude the name of dependent in the FDR
• To maintain the record of staff cars/vehicles
• To handle the contingencies of the Registrar's Office
• Maintenance of Stock Register and NR Register
• Overtime budget of Registrar's Office '
• Reimbursement of Admission Form/Entrance Fee and other related work
• To maintain the seniority list of teaching (including schools), non­ teaching/ technical staff
• Arrangement for holding various functions, Foundation Day, Dr. Z.H.Birth/Death Anniversary, festivals and meetings of AC/EC/ Court/ Convocation and other related work
• Maintenance of Conference Hall, Committee Room, Yasser Arafat Hall, Mir Taqi Mir
• Preparing, processing and compiling information from concerned sections and forwarding the same to the Ministry and UGC on the issues like Swachh Bharat Pakhwada, observance of Yoga in the educational institutions, National Academic Depositories, Nai Manzil Scheme, Ek Bharat Shreshtha Bharat, Unnat Bharat Abhiyan and other miscellaneous schemes received time to time from the Ministry as well as UGC.
• Telephone maintenance & bill of EPABX and other related works
• Data card of VC/PVC / Registrar / Jt. Registrar/DRs
• Annual Maintenance Contract of different agencies
• E-Tender for engaging outsource agencies for providing manpower and other related work
• Approval for deployment of additional security guards
• Vehicle Condemnation and other related work
• Space Committee and other related work
• Arrangement of Convocations
• Supervision of National and religious festivals celebration
• Maintenance of Conference Hall
• All Institutional Membership and other related work
• Publishing of various advertisements in newspapers
• Updating of University telephone Directory.
• Issuing of Identity Cards of teachers/non-teaching/technical staff
• Any other work assigned from time to time

The responsibilities of the Council & Ordinance Section are

• Preparation of Agenda, Minutes and filling up the vacancies of Members of the Academic Council, Executive Council, Court and Ordinance Committee of the University.
• To keep all records of the Agenda, Minutes and Members of the Academic Council, Executive Council, Court and Ordinance Committee of the University
• To issue notices of meetings of the Academic Council, Executive Council, Court and Ordinance Committee
• Follow up action on the Minutes of Academic Council, Executive Council,
• Court and Ordinance Committee
• Preparation and circulation of the Minutes of Academic Council, Executive Council, Court and Ordinance Committee on the University Website from time to time
• Holding the Annual/Special Convocation
• To keep all records of the Convocations
• To update and put files for the new members of the Executive Council, Academic Council, Court and Ordinance Committee
• To proceed for the Statutory changes and modifications in the JMI Act -1988 with the Ministry of Education for approval of the Visitor of the University in order to update on yearly basis
• Adoption of various Schemes and Guidelines of Govt. of India/UGC
• Reply of all Parliamentary Questions after obtaining the information from concerned Sections/Offices.
• Nomination of faculty members for Faculty Committee, Board of Studies, Committee of Studies and Board of Management
• To keep records of all Committees constituted by the Executive Council, Academic Council, Court and Vice-Chancellor
• Any other work assigned from time to time by the Competent Authority

The responsibilities of the Disciplinary Inquiry /Proceedings are

• To handle all disciplinary matters, inquiries and Fact Findings Committees related to teaching and non-teaching staff
• Vigilance Section of the University to be merged with the Departmental Inquiries / Disciplinary Proceedings Section
• To look after all the vigilance related cases as and when received from any Govt. agency/ Ministry of Education/Central Vigilance Commission and to deal with those complaint and appropriate action to be taken.
• To issue the Vigilance Clearance to the teaching/non-teaching employees
• To issue minor and major penalties orders
• To issue all Show Cause Notices/Memo/Warning/Advisory and follow up action
• Any other work assigned from time to time

The responsibilities of the Development Section are

• To scrutinize all the proposals for MoUs between the national and international organizations/universities;
• To assist in the setting up of Jamia Centres in foreign countries as per guidelines under the New Education Policy 2020;
• Any other work as assigned to him from time to time by the Competent Authority;

The responsibilities of the Establishment Section (Non-Teaching) are

• To issue appointment letter to all non-teaching/technical staff
• Joining of all non-teaching/technical staff
• Borrowing/ lending of services non-teaching/technical staff on deputation
• Regularization of EOL, deputation period and Counting of past services of non-teaching/technical staff for pensionery benefits.
• To process the cases of notional increments for deputation / EOL periods.
• Confirmation of services of the non-teaching/technical staff
• All kinds of leave/ rejoining of non-teaching/technical staff
• LTC permission / advance / adjustments/EL Encashment on LTC for all non-teaching staff
• Process the cases of superannuation/VRS/Resignation of all kinds of non-teaching/ technical staff
• Issuing of all kinds of NOCs/Forwarding of applications non- teaching/ technical staff
• To deal with the work of honorarium/remuneration of non-teaching/ technical staff related to the self-finance courses, Entrance/ Annual/ Semester Examinations
• Transfer /Posting of non-teaching/technical staff
• To conduct training programs with the coordination of UGC-HRDC for non-teaching staff.
• Determination of membership of the non-teaching/ technical staff for Court (Anjuman) of the University
• To deal with the work of honorarium/remuneration of non-teaching staff related to the self-finance courses, Entrance/ Annual/Semester Examinations
• Matters related with grants of Residential Coaching Academy, Urdu Academy, Schools for conducting hospitality courses.
• Any other work assigned from time to time

The responsibilities of the Establishment Section (Teaching) are

• To issue appointment letters and confirmation of University/Schools teachers after all concerned Selection Committees to be conducted by the Recruitment & Promotion Section for regular, temporary, tenure, contractual, guest faculty, visiting faculty Professor Chair, Emeritus Professor, Adjunct Professor
• Joining Report of all teachers
• Appointment of Deans(Heads of Depts./ Directors of Centres and officiating Arrangements.
• Borrowing/lending of services teachers on deputation
• Sanction of Extraordinary leave and regularization of EOL, deputation
• period and Counting of past services of teachers for pensionary benefits.
• To process the cases of advance increments for Ph.D./M.Phil /and notional increments for deputation/ EOL periods in respect of teachers.
• Confirmation of services of the teachers
• All kinds of leave/re-joining of teachers
• Process the cases of superannuation/ VRS/ Resignation of all kinds of teachers
• Issuing of all kinds of NOCs / Forwarding of applications of University / Schools Teachers
• To deal with the work of honorarium/remuneration of teaching staff related to the self-finance courses, Entrance/ Annual/ Semester Examinations,
• Work related to Consultancy undertaken by faculty members
• Matter relating to House Building Advance of teachers
• Transfer / Posting of teachers
• Determination of membership of the teacher to Academic Council, Executive Council and Court
• Matters related with grants of Area Study Programme, Faculty of Dentistry for conducting hospitality courses.
• Any other work assigned from time to time

The responsibilities of the Legal Section are

• To handle all Court cases of University before the Supreme Court, High Courts, Lower Courts, Sub-Ordinate Courts, Labour Commissioner, Tribunals etc. including all property related cases.
• To get all the legal vettings and legal opinion on the files/ MoUs/ Contracts/ Agreements etc from the Standing Counsel of the University.
• Any other work assigned from time to time.

The responsibilities of the Pension and Service Books Section are

• To issue the list of retiring employees in the months of June and December of every English calendar year.
• To process the Pension files and issue Pension Payment Orders (PPOs)
• To maintain and update the Service Books
• To verify the Family Declaration/Date of Birth
• To handle all works related to the Pension and Service Books of all teaching and non-teaching staff.
• Any other work assigned from time to time

The responsibilities of the Property & Estate Section are

• To prepare House Tax/Property Tax statement for assessment annually.
• To maintain and indexing of original land documents.
• To procure Land data/Records from the Govt. Revenue Dept.
• To prepare and process P. P. Act Cases in the Prop. Dept.
• To Correspondence with Govt. Dept. in r / o Land Cases.
• To maintain more than Three Hundred flies related with Property / Lands of JMI.
• Physical verification,
• Demarcation, survey of khasra plots.
• Maintenance of land/ revenue records of the University and liaison with
• the revenue department, MCD, DDA and Land & Building Department.
• Appearance in courts in the land cases.
• Girdaori of Jamia Lands
• Complaints against encroachment.
• Maintenance of flies relating to Post Office, Mother Dairy, Canteens/Dry Canteens/Kiosks, Banks, Xeroxing Shops etc.
• Dealing with allotment of Jamia Staff Qtr.
• Works relating to award and renewal of contracts Canteen etc.
• Monitoring of all work by Executing Agencies, Architects and
• Consultants in case of deposit works being executed by CPWD or any
• other agencies
• Any other work assigned from time to time

The responsibilities of the Purchase and Store Section are

• Preparing and floating of e-tenders for various CAMS, auction and
• To place purchase orders and processing of bills of suppliers
• To prepare Agenda and Minutes and organize the meetings of Maintenance Committee, Central Purchase Committee, Sub-Purchase Committee and other Committees
• Repair and maintenance work of Water coolers, air-conditioners, Photocopiers and lab equipments as well as equipment of Dr. M.A. Ansari Health Centre, EPABX, geysers, RO Systems, refrigerator, deep freezers, TVs etc. ···
• Auction of old vehicles
• To collect and keep the. record of all condemn furniture and equipments
• Repair of old furniture. canning and re-issue of the same
• Repair of UPS, RO Systems and Plants
• Preparing Tender documents & floating of e-tenders
• Preparation of GST concession Certificate
• Physical verification of items and other related work
• To maintain Stock Register
• To maintain the record of No Loss Certificate and other related work
• EMD receiving and depositing and other related work
• Calling quotations
• Bidding GeM, Making purchase orders on GeM,
• GST concession certificates
• Processing papers received under University Development Fund (UDF)/ Departmental Development Fund (DDF) I Professional Development Fund (PDF)
• Processing. of proposals received in respect of non-recurring items from various Deptts/Centres of the University
• Any other work assigned from time to time

The responsibilities of Prof. Shafeeque Ahmad Ansari Internal Quality Assurance Cell are

• Manage Accreditation (NMC)
• Annual compilation of AQAR for NMC
• Manages National and International Rankings
• Compile data and targets for Tripartite MoU
• To compile All India Survey on Higher Education, Ministry of Education.
• Activities related to CU Portal (time bound activity: 1st to 10 th of every month)
• Support data for Unnat Bharat Abhiyan Portal
• Compile Statistical Information in respect of Teaching, Non-Teaching staff and Students for UGC, MHRD and other Govt. Organizations/ Institutions.
• IPR related activities
• Compile and prepare One Pager Information for Visitor's Conference (Annually)
• Any other work assigned from time to time

The responsibilities of the Recruitment and Promotion Section (Teaching) are

• To advertise the all teaching posts and other related work
• To convene the Screening Committee of all teaching (regular, temporary, tenure, contractual, guest faculty, visiting faculty Professor Chair, Emeritus Professor, Adjunct Professor)
• To maintain the Roster of all Teaching posts
• To convene the Selection Committees for all teaching posts
• To convene the Screening-cum-Evaluation Committee for promotion of teachers under CAS
• To convene the DACP meeting for promotion of Faculty members of Faculty of Dentistry
• Preparation and Assessment of API points for appointment/promotion
• Liaisoning with Visitors Nominee/Subject Experts for Selection Committee
• Counting of past services of teachers for promotion under CAS
• Appointment of staff under various Research Projects
• Any other work assigned from time to time

The responsibilities of the Recruitment and Promotion Section (Non-Teaching) are

• To advertise the all non-teaching/technical posts and other related work
• To convene the Screening Committee of all non-teaching/technical posts
• To maintain the Roster of all non-teaching/technical posts
• To convene the Selection Committees for non-teaching/technical posts and other related work
• To convene the Departmental Promotion Committee of non­teaching/ technical staff and other related work
• Any other work assigned from time to time